Registration

Responsibilities
It is the event organiser’s, not Eventscase’s, responsibility to contact you if there is a problem with an event. Eventscase services are just limited to providing event software tools for event organisers. 

Delivery and collection
Tickets will be sent to you by email or you can download directly from the website.
When you receive your tickets check the details carefully.
Always check your tickets upon receipt and advise us promptly of any errors. Mistakes when ordering cannot always be corrected and any corrections are discretionary. Contact Falcon Fenix for any possible changes.

Cancellation Rights and Refunds
Tickets cannot be transferred, exchanged or refunded once purchased other than for the reasons set out in these terms and conditions of the Event Organiser as stated below.

Event Registration When registering and purchasing a registration, all your account information on Eventscase will be exported to Falcon Fenix database. If you are to change your name or any additional information from your Eventscase’s profile, your new data will be syncronised with any attendee list you are registered.

Cancellation, change or postponement of ISoP 2025
Decisions to change or cancel events are the responsibility of FalconFenix.
Cancellation of registration:

1. Until August 1 with a 25% Cancellation Fee
2. From August 2 until September 1 with 50% Cancellation Fee
3. From September 2, there cannot be cancellations, but you can ask for a Name Change
4. All refunds will be processed 30 days after the Conference ends.
5. If your Visa is not approved with a 10% Cancellation Fee

All cancellations must be notified in writing (by email) to FalconFenix and cannot be done online or over the phone.
Requests for refunds made after 23 October 2025 will not be considered.

Insurance
The registration fee does not include participant’s insurance against accidents, sickness, cancellation, theft, property damage or loss. Participants are advised to take out adequate personal insurance.
ISoP or FalconFenix cannot be held responsible for any resulting costs you may incur for travel, accommodation, any other related goods or service or other compensation.
If an event is rescheduled, deferred, changed or moved, FalconFenix will give you the option of either retaining or exchanging your tickets for the new date, or alternatively claiming a refund. Please note that the Booking Fee and any Transaction Fees are not refundable in these circumstances.

Attending an event
Admission to an event is at all times subject to any terms, conditions or rules of the Event Organiser, in this case of FalconFenix or the International Society of Pharmacovigilance and the venue operator. If you breach those terms, conditions or rules then the Event Organiser or venue operator may refuse admission or require you or other ticket holders to leave the venue.
Amongst other things you will need to comply with health and safety rules and any security requirements (including security searches for the safety of those attending the event). The venue or the Event Organiser will have rights to refuse admission or eject you in certain circumstances and these are likely to include if you are involved with abusive, threatening, drunken or other anti-social behaviour, or carry offensive weapons or illegal or prohibited substances or make unauthorised audio, video or photographic recordings.

Cancellation or Modification of the Meeting Due to Force Majeure
In the event of a force majeure situation, the Conference Secretariat ISoP 2025 and the International Society of Pharmacovigilance (ISoP) reserve the right to alter or cancel the Meeting without prior notice, including any change of the time and/or venue of the meeting. Any occurrence of a force majeure event shall be communicated as soon as reasonably possible from the decision time. Force majeure includes any circumstance beyond the reasonable control of the Conference Secretariat ISoP 2025 and the International Society of Pharmacovigilance (ISoP) which prevents or impedes the realization of the meeting. This includes but is not limited to, government action, war or hostilities, riot or civil commotion, plague, or another epidemic such as SARS, COVID-19, bird flu, earthquake, flood, hurricane, cyclone, fire or another natural physical disaster, explosion, accident or breakdown, strike, lack of the usual means of transportation or terrorism.

Data Privacy and Security
The European General Data Protection Regulation (EU GDPR) entered into force as of 25 May 2018 and it involves some additions to data protection.
ISoP 2025 Secretariat acting on behalf of ISoP, will hold and process your personal details on their database for the sole purpose of administering the ISoP 2025 conference. This information is necessary for the legitimate management of this conference.
We take your privacy very seriously and to comply with GDPR consent requirements, we need you to confirm that you agree with our new Privacy Policy during the process of creating the account in our system. You can view it here https://eventscase.com/en/privacy/

After creating your user account in our system, you can manage your information, protect your privacy and security via our Online Portal that is fully GDPR compliant.
Feel free to contact us with any questions regarding the Privacy Policy, Data Protection and GDPR in general [email protected]